As a wedding stationer, one of the most common questions I get asked is how many save the dates or invitations should we order?
It seems simple, but it can actually be a bit of a tricky calculation and take some consideration. Getting it wrong can mean either a frantic last-minute reprint (ouch, your budget!) or a mountain of beautiful, unused stationery (and nobody wants that!).
So here are my top 6 suggestions when it comes to working out how many you need.
1. Your Guest List is Your Guide:
This seems obvious, but it's the most crucial step. Before you even think about invitations, finalise your guest list as much as possible. I know, I know, easier said than done! But the more accurate your list, the more accurate your invitation count will be.
2. The Household Math:
Think in terms of addresses, not individual names.
You do not need one save the date or invitation per guest.
A family of four living at the same address only needs one invitation. The same goes for couples, whether they're married, engaged, or just happily in a relationship. One invitation per household is the golden rule.
3. Don't Forget the "Plus Ones":
Are you allowing guests to bring a plus one? Factor these into your household count. If you're unsure about specific plus ones, it's always better to overestimate slightly than underestimate.
4. Keep a Few Keepsakes:
You'll want to keep a few invitations for yourselves! Trust me, you'll cherish these mementos of your special day. I recommend ordering at least 2-3 extra invitations for this purpose. You might want to get your photographer to do some flat lay shots on your wedding day, with some of the other touches from your getting ready set up, like earrings, perfume, jewellery your something blue. They also make lovely additions to wedding albums or scrapbooks.
5. The "Oops" Factor:
Things happen. Typos sneak in (even with the most meticulous proofreading!), invitations can get lost in the mail, or you might decide to add a few last-minute guests. It's wise to order an extra 10-15 invitations to cover these unforeseen circumstances. This buffer can save you from the stress and expense of a rush reprint.
6. Working with Your Stationer:
A good stationer (like me!) will guide you through this process. I'll help you refine your count and ensure you have enough invitations for all your needs.
In short:
Finalise your guest list. This is the foundation of your invitation count.
Count households, not individuals. One invitation per address.
Factor in plus ones. Even if they're tentative.
Keep a few for yourselves. You'll thank me later!
Add a buffer for errors and last-minute changes. 10-15 extra is a good rule of thumb.
Communicate with your stationer! I’m here to help.
Ordering the right number of wedding invitations is a balancing act. You want to have enough to cover all your guests, but you also don't want to end up with a surplus. By following these tips and working closely with me, you can ensure that your invitations are not only beautiful but also perfectly practical. Now, let's get designing!
I have a range of house collections that you can choose from that are available in all of the formats above or you can opt for a bespoke design where we can choose what works best for you.
If you want to book in a video call or ask any questions, use the enquiry form on my contact page here.
Love Fran xxx
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